Matrix Energy Entry Level Recruitment 2024
About Matrix Energy Group
Matrix Energy Group is a rapidly growing indigenous and integrated Oil Marketing and Trading Company in Nigeria, with business interest that covers shipping, commodities trading, depot operations, fertilizer blending and trading, exploration and haulage services.
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Summary
- Company: Matrix Energy Group
- Job Opening: 4 Positions
- Job Type: Full Time
- Qualification: BA/BSc/HND/MSC
- Location: Lagos State
- Deadline: Not Specified
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Job Opening: 4 Positions
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1. Job Title: Technical Superintendent of Shipping
Job Description
RESPONSIBILITIES AND ACCOUNTABILITIES
- Attend to vessels at ports of call and periodically sail on them, to ascertain the technical condition, performance and repairs required.
- Periodically sail with vessels to solve technical problems aboard and develop trouble-shooting methodologies and procedures.
- Control and monitor the lube-oil and bunker quality onboard as well as the vessels consumption rate.
- Prepare / review purchase order request, considering requirements of Class Society, Planned Maintenance System reports, deck, tank and machinery condition reports, defect reports, Master and C/E’s reports, Port State and International legislation, etc.
- Obtain and evaluate repair quotations, select repair companies and location of the repairs, based on the “best quality of works” / “cost” relation, considering ship’s itinerary and charter party obligations.
- Attend to delivery of new acquisitions to ensure that supplies meet requested specifications.
- Monitor the efficient and timely supply of all spares required for the proper maintenance and safe operation of the vessels.
- Monitor the levels of ships spares in store and ensure that requisitions and made timely to prevent shortages.
- As the Technical Superintendent, the position requires that you take the vessel for dry docking.
- Plan and execute maintenance and repair activities for the vessel’s technical systems, including propulsion, power generation, navigation, safety equipment, etc.
- Coordinate with shipyards, contractors, and suppliers to ensure timely and cost-effective repairs and upgrades.
- Monitor the vessel’s condition through regular inspections, audits and surveys.
- Stay abreast of international and local regulations related to maritime safety, security, and environmental protection.
- Ensure that the vessel complies with all applicable rules and standards set by classification societies, flag state, and port authorities.
- Develop and manage budgets for planned and unplanned maintenance activities.
- Optimize cost-effectiveness without compromising safety and quality.
- Promote and enforce a strong safety culture onboard and within the technical department.
- Implement and monitor environmental protection measures in line with industry standards and regulations.
- Maintain effective communication with vessel crew, port authorities, and internal stakeholders.
- Collaborate with other departments, including operations, crewing, and purchasing, to ensure seamless operations.
- Partake in the assessment of engine room crew during recruitment.
- Develop and implement emergency response plans for technical failures or incidents.
- Provide technical support and guidance during emergencies.
- Carry out other assigned tasks.
JOB REQUIREMENTS
- A graduate of Marine Engineering.
- Must have sailed as a Chief or Second Engineer of medium range tankers.
- Previous experience as a Technical Superintendent, preferably with medium-range white product tankers.
- In-depth knowledge of vessel operations, and international maritime regulations, flag state requirements, etc.
- Knowledge of Ship Management, International Covention Regulation, ISM Code, ISPS Code is required.
- Strong project management and budgeting skills.
- Excellent communication and interpersonal skills.
- Ability to work in a dynamic and fast-paced maritime environment.
- Proficient in the use of Microsoft office suite.
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2. Job Title: Shipping Operations Officer
Job Description
Job Purpose: To ensure the safe and efficient operation of Company vessels in accordance with IMS principles.
RESPONSIBILITIES AND ACCOUNTABILITIES
- Issue instructions to vessels regarding day-to-day operation.
- Advise the Masters of the vessel’s charter contract terms.
- Issue and send voyage instructions to the Masters.
- Liaise with chartering brokers and charterers and provide all necessary documents required for trading clearance.
- Assist in defending claims brought against owners by charterers, cargo interests and other third parties.
- Check in with all stakeholders on the loading/ discharging plans for all vessels.
- Follow up with voyages at all stages and ensure that vessel’s performance is in accordance with the C/P terms and the company’s standards.
- Ensure that all cargo documents are received promptly and processed accordingly by providing necessary instructions to the Master/Agents for proper endorsement.
- Arrange the supply of bunkers, spares, consumables, fresh water, etc to the vessels.
- Monitor prompt delivery of vessel’s provisions and stores to avoid vessel’s delay.
- Monitor all operational aspects of assigned vessel operation including navigation, cargo/ballast handling, safety and environmental protection, etc.to ensure that these are carried out in compliance with the company’s requirements for an efficient, competitive and customer focused operation in compliance with prevailing International and Flag State legislation.
- Monitor all actions required to restore any possible discrepancy in vessel’s performance and ensure that these actions are properly taken.
- Instruct agents to handle vessels’ business whilst in port.
- Coordinate with the department on matters related to cargo nature, tanks cleaning, safe navigation, loading/discharging plans, cargo loss control etc.
- Coordinate with the accounts department for funds required for operations and cash disbursements to the vessel.
- Comply with the IMS procedures and requirements and demonstrate commitment to safety and environmental excellence by your behavior.
- Ensure the safe and environmentally sound operation of the vessels.
- Coordinate with the technical department in relation to the vessels’ performance, any technical issues arising as well as third-party inspection issues.
- Participate in the briefing and de-briefing of master’s and deck Officers before and after appointment, as per the IMS relevant procedures.
Requirements
REQUIREMENT AND EXPERIENCE
- Shipping Academy graduate, recognized by National Authorities or a degree from an Institution of higher education.
- Working knowledge of the English language.
- A well-established and proven record of work experience in related fields.
- Minimum of 5 years in a similar role.
- SKILLS
- Proven work experience as an Operations Coordinator or similar role
- Good time management, prioritization, and multitasking abilities
- Excellent interpersonal skills to build strong relationships with colleagues
- Effective communication, including speaking, writing and active listening
- Excellent strategic planning and problem-solving skills
- Ability to work for extended hours when required
- Possess good communication skills (oral and written)
- Proficient with Microsoft office suite
- Good analytical skill
3. Job Title: Head, Internal Audit and Compliance – Logistics
Job Purpose
Lead the development and implementation of internal audit programs, optimize fleet operations through coordination with Maintenance Unit, ensure adherence to schedules for efficient route planning, and drives sales revenue through effective management of retail operations, all to uphold compliance and maximize productivity across IACD in the Haulage & Shipping business units.
RESPONSIBILITIES AND ACCOUNTABILITIES
- Conducts organisation-wide risk assessments to identify significant risks or exposures related to internal controls or compliance
- Guides Internal Audit’s change initiatives by implementing action plans for risk assessment, annual planning, audit execution, audit reporting, staff development, audit technology, and Audit Committee reporting.
- Delivers all Internal Audit reports for the logistics units, ensuring clarity, conciseness, identification of root causes with practical solutions, and value to management.
- Alerts senior management to emerging and significant risks or exposures (internal or external controls), compliance, or governance that require prompt attention.
- Manages the full audit cycle, including risk management and control management over operational effectiveness, financial reliability, and compliance with all applicable directives and regulations of the logistics business units.
- Ensures Internal Audit operates in accordance with established professional standards and stays informed of emerging trends and best practices that can be integrated into the function.
- Coordinates the activities of external auditors, including how best to leverage the work performed and results produced from Internal Audit’s work.
- Authorizes and coordinates investigations into suspected fraudulent practices and determines/recommends appropriate actions in response to findings.
- Develops and implements internal audit programs for compliance with Matrix Energy’s policies and regulations and establishes audit strategies to promote transparency and accountability.
- Assesses and communicates weaknesses in Matrix logistics business control policies while coordinating annual statutory audits with the Finance Department.
- Conducts follow-up reviews to resolve audit issues and supervise year-end inventory and fixed asset verification.
- Manages team performance through planning and coaching, and allocates team leads for audits across divisions/SBUs to ensure thorough coverage and effective results.
Requirements
QUALIFICATION REQUIREMENTS
- Bachelor’s degree in Finance, Accounting, or a related field.
- Master’s degree or professional certification e.g., Certified Internal Audit (CIA), ACA, ACCA is required
- Minimum of Eight (8) years of progressive experience in internal audit, and fleet management in the oil and gas/logistics industry, of which at least five (5) years must have been at a strategic/ senior level.
SKILLS REQUIREMENTS
- In-depth understanding of internal auditing standards, responsibilities, code of ethics, and certifications.
- Knowledge of the role of Internal Audit in corporate governance and its key relationships with the Board, Board Committees (e.g. Audit Committee) and Executive Management.
- Knowledge of International Financial Reporting Standards (IFRS), Generally Accepted Accounting Principles (GAAP), accounting and financial reporting requirements of regulatory agencies (SEC, state regulatory bodies, etc.), as appropriate, and compliance and reporting requirements of applicable tax authorities (IRS, federal, state and local), as appropriate.
- Must have an awareness of new technologies and audit automation tools to improve the effectiveness of the audit function.
- Excellent presentation, communication and business writing skills.
- Very strong negotiation skills.
- Good supervisory, coaching, and mentoring skills.
- Ability to manage multiple priorities.
- Practical knowledge of office productivity tools (MS Office) and Enterprise Resource Planning (ERP) solutions.
4. Job Title: Human Resource Business Partner, (HRBP) Retail
Job Purpose:
To align HR strategies with the overall business objectives for the Retail Business unit.
RESPONSIBILITIES AND ACCOUNTABILITIES
- Act as the primary HR contact for the Retail Business Unit, aligning HR strategies with business goals.
- Define and refine strategy for the recruitment of retail station staff.
- Record attendance and punctuality at the retail stations and report to the HR leadership monthly.
- Prepare monthly salary consolidation reports to facilitate the prompt payment of salaries for the retail station staff.
- Resolve complex employee relations issues and address grievances within the retail business.
- Lead HR-driven initiatives that support continuous improvement and operational excellence at the retail stations.
- Ensure the complete onboarding of all recruited staff including background verifications.
- Manage disciplinary procedures and ensure fair and consistent application of organizational policies.
- Support the identification of key performance indicators (KPIs) aligned with business performance and ensure accountability.
- Support retail station staff’s performance management process (including KPI setup and appraisals).
- Manage HMO registration and HMO related issues in the organization.
- Maintain a record of employee files and documentation.
- Coordinate team fostering and bonding activities and improve relationships among teams.
Requirements
QUALIFICATION AND SKILLS REQUIREMENTS
- 5 – 6 years’ experience in an HR generalist role.
- Bachelor’s degree in any field.
- HR professional certification (CIPM, SHRM-CP, PHRi/SPHRi).
- A Masters’ degree will be an advantage.
- Extensive knowledge of HR best practices.
- Ability to work in a multicultural team environment.
- Strong analytical and problem-solving skills.
- Advanced interpersonal and communication skills.
- Knowledge of change management and stakeholder management.
- Excellent listening, interviewing and negotiation skills.
- Proficiency in the use of Microsoft Office tools especially Excel.
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