Deliver the agreed service level with internal stakeholders.
Ensure purchase requestors receive all required information and documentations (Pro forma, Single sourcing form, OTV approved form, details of contract, down payment forms, completed PO after invoice form, emails, approved PCF etc.) for purchase requisition creation in SAP or Easy Buy (Where competitive bidding is required).
Responsible for:
Initiating Vendor Master Data paperwork for SAP
Initiation and clearing of down-payment
Following up on PO approvals
Daily monitoring and ensuring all services or materials due for delivery are delivered by the suppliers accordingly and where deliveries will delay delivery dates are re-scheduled in the POs and stakeholders informed
Request changes to SAP POs based on vendor Feedback
Monitor and ensure all open PRs are converted into POs by the NGBS CoS team daily
Follow up on all escalated issues from NGBS CoS or market run Procurement Performance Indicator’s (PPI) such as:
Parked Invoices (Other issues other than “No GR/SES”)
Blocked Invoices
GRIR Resolution
PO Approval
Vendor Payments
PO past Due w/O GR
POs with partial GR/SES or Invoice
Purchase Orders created before Invoice (PO After Invoice)