Applications are invited from suitable and qualified candidates for Administrative Assistant Job at Amaiden Energy Nigeria Limited.
About Amaiden Energy Nigeria Limited
Amaiden Energy Nigeria Limited, originally a partnership between Moody International Group and Nigerian investors, has evolved into a prominent player in the Nigerian Oil and Gas Industry since its establishment in 1997. They offer a wide range of services including outsourcing, technical inspection, quality assurance, procurement, and more. In 2014, the company became fully Nigerian-owned and rebranded. They provide professional resources and staffing services for complex engineering and construction projects, maintaining ISO 9001:2015 certification. Their clients includes Nigerian National Petroleum Corporation (NNPC), ExxonMobil (MPN Esso), Total (TEPNG, TUPNI), Addax Petroleum Development Nigeria, Chevron Nigeria Limited (CNL), SEPLAT (ANOHGas), Bell Oil & Gas, West African Ventures (WAV), Tricontinental Oil Services Limited, South Atlantic Petroleum (SAPETRO), Dangote, Zenith General Insurance, OK LNG, Brass LNG.
Summary
- Company: Amaiden Energy Nigeria Limited
- Job Title: Administrative Assistant Services
- Qualification: BA/BSc/HND
- Job Type:Full Time
- Location: Lagos, Nigeria
Job Title: Administrative Assistant Services
Description
MAIN FUNCTIONS
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- Ensure proper integration of new Resident Personnel arrivals. Make necessary arrangements to ensure a smooth transition (inductions, accommodation, badges, work tools, IT, PPE, business cards etc.)
- Process all Mission Orders, flight tickets follow up and Retire expense notes
- Executive assistance of Executive General Manager CPNC
- Supervise, handle, sort, and dispatch incoming and outgoing correspondences
- Format and assigns chrono numbers to letters and dispatch accordingly
- Ensure proper online archiving of documents
- Disseminate and ensure good diffusion of information to all CPNC personnel when required
- Liaise with media team when required to ensure CPNC visibility
- Coordinate CPNC division driver as applicable for maximum efficiency
- Organize order and storage of appropriate office supplies and maintain good records
- Purchases and manages EGM CPNC secretariat refreshments
- Manage all requests for meeting rooms (and/or designated CPNC work locations)
- Report maintenance issues in EGM CPNC office, CPNC meeting rooms (and/or designated CPNC
- Work Locations) to avoid property degradation
- Manage cleaners to ensure a clean and hazard free environment
- Manage security access requests / temporary pass for EGM CPNC’s visitors
- Update absence planning register for CPNC personnel
- Update and manage CPNC personnel HSE tracker and Perfect Day criteria tracker
- Organize CPNC team building and send forth events.
- Coordinate, schedule, and organize the holding of meetings, seminars, and conferences when required.
- Cover for Rotational Personnel Admin. Assistant when required
ACCOUNTABILITIES
- Robust and efficient delivery of requisite administrative coordination, tracking and support of CPNC
- Personnel, in line with TotalEnergies Nigeria rules and objectives
- Final goal is to bring about efficient and seamless administration in the division.
Job Requirement for Administrative Assistant Job at Amaiden Energy Nigeria Limited
QUALIFICATIONS / EXPERIENCE REQUIRED
- Administrative staff with 5 years’ experience in secretarial/administrative duties and good knowledge of French language.
- HR experience and good knowledge of TotalEnergies Nigeria’s working policies and procedures will be added advantage
- Good computer skills,
- Excellent work organization & planning skills
- Excellent communication skills (written & oral)
Deadline
10th October, 2026
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