Applications are invited from suitable and qualified candidates for the Position of Administrative Assistant at The International Organization for Migration (IOM).
About International Organization for Migration (IOM)
International Organization for Migration (IOM) is a leading international organization that works to promote safe, orderly, and humane migration around the world. As part of the United Nations system, IOM supports migrants, displaced persons, refugees, and governments through programs focused on humanitarian assistance, migration management, border support, and community development. The organization operates in numerous countries, providing services such as emergency response, resettlement support, health assistance, and migration policy guidance. With a strong commitment to human dignity and sustainable development, IOM plays an important role in addressing global migration challenges while helping vulnerable populations build safer and more stable futures.
Summary
- Company: The International Organization for Migration (IOM)
- Job Title: Administrative Assistant – MHAC (Maternity Cover) Lagos
- Job Type: Full Time
- Qualification: BA/BSc/HND/MSC
- Location: Lagos, Nigeria
Job Title: Administrative Assistant – MHAC (Maternity Cover) Lagos
Job Description
- Maintain various internal office administrative support procedures such as document tracking, filing, archiving and monthly reporting.
- Assist in maintaining order in the e-archiving system for medical files, blood test results and follow-ups.
- Prepare mail out lists for the embassies; liaise with the embassies regarding the processing status of immigrants and dispatch of the documents.
- Set up and maintain an orderly storage system for Chest X-rays and keep hard copies of medical documents (informed consent, radiologist’s report, sputum smear results, pregnancy test results etc.).
- Photocopy and scan medical documents as necessary.
- Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement or to improve existing instructions/standard operating procedures in order to achieve streamlined efficiencies.
- Receive all completed medical deferrals/furtherance, x-rays and other documents from MHD, update the reception of the same in the database and forward to the migration health physician for clearance.
- Provide feedback on staff allocation to the various units within the MHAC.
- Maintain an inventory and organize timely, cost-effective and appropriate procurement and storage of stationaries, IT equipment and consumables, hygiene products, medical supplies and equipment, as needed for the MHAC.
- Coordinate the acquisition, renovation, refurbishment and regular maintenance of the MHAC facility with the MHAC Supervisor.
- Assure correctness of travel authorization and advise on allowances for staff members leaving on duty travel.
- Perform such other duties as may be assigned.
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Qualifications and Requirements for the Position of Administrative Assistant at The International Organization for Migration (IOM):
Required Qualifications and Experience
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Education
- Bachelor’s degree in Administration Management/ Medical Administration or a related field from an accredited academic institution with at least two years of relevant working experience.
- Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Two years relevant professional experience, preferably in administrative support or similar roles.
- Working with refugees/migrants in a medical setting is an advantage.
- Previous working experience with NGOs or international organizations is an advantage.
- Demonstrate accuracy in handling and reporting data.
Skills
- Proficiency in computer applications (MS Word, Excel, Outlook, etc.)
- Demonstrated ability to plan and coordinate logistical arrangements.
- Demonstrated ability to multi-task, prioritize, and manage time effectively.
- Outstanding verbal and written communication skills and ability to present ideas in a user-friendly language.
- Ability to work in multicultural and multi-ethnic environments.
- Ability to work quickly and accurately and pay attention to detail.
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Deadline
17th November, 2026
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