Applications are invited from suitable and qualified candidates for the Position of Administrative Assistant at ECOWAS for Nigerian Graduates.
About Economic Community of West African States (ECOWAS)
Created on 28 May 1975, the Economic Community of West African States (ECOWAS) is a regional intergovernmental organization formed by the following fifteen (15) Member States: Benin, Burkina Faso, Cape Verde, Côte d’Ivoire, The Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo. Its Headquarters is in Abuja, Nigeria and its official working languages are: English, French and Portuguese. With a mission to promote cooperation and integration among its 15 member states, ECOWAS plays a pivotal role in driving regional development initiatives. By joining ECOWAS, you become part of a multicultural environment where innovation, collaboration, and excellence are celebrated.
Summary
- Company: Economic Community of West African States (ECOWAS)
- Job Title: Administrative Assistant
- Job Type: Full Time
- Qualification: OND/BA/BSc/HND
- Location: Abuja – FCT, Nigeria
Job Title: Administrative Assistant
About the Office of the Auditor General of ECOWAS Institutions
- The Office of the Auditor General of ECOWAS Institutions (OAG) is an independent assurance office established to support ECOWAS Governance Bodies, particularly the Council of Ministers and Audit Committee, in carrying out oversight functions and promoting good corporate governance, accountability, and value for money across Community Institutions, Specialized Agencies, and Offices.
- The OAG conducts Community-wide financial audits, compliance audits, performance audits, investigations, and other special audits. Its structure includes the Audit Directorate, Directorate for Program Performance Audit, and Internal Services Division. The OAG is headquartered in Abuja, Nigeria.
Job Overview
Under the guidance and direct supervision of the Administrative Officer, the Administrative Assistant will support administrative, procurement, and protocol functions and assist with the implementation of effective administrative practices.
Key Responsibilities
The successful candidate will:
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- Assist with the preparation and implementation of work programmes and budgets.
- Support monitoring and control of budgetary allocations and prepare monitoring reports and data.
- Identify deviations from plans and propose corrective measures.
- Develop clear goals aligned with agreed strategies and priorities.
- Assist in preparing major and complex reports for management.
- Support the smooth operation of administrative functions, including work environment, office space, equipment, and information retrieval systems.
- Assist in identifying operational needs and supporting the implementation of rules that facilitate workflow processes.
- Provide staff with information on office administration procedures, processes, and practices.
- Assist with initiatives supporting the effective management of material and human resources, logistics, and procedures.
- Prepare objective, accurate, and coherent reports in accordance with ECOWAS Rules and Regulations.
- Provide technical and logistical support for the organization of activities.
- Support the analysis and review of incoming and outgoing files and documents.
- Scan and archive documentation relating to administrative processes.
- Prepare internal memos, circulars, and letters concerning administrative activities.
- Perform other duties assigned by the supervisor.
See Also:
Requirements for the Position of Administrative Assistant at ECOWAS for Nigerian Graduates:
Qualifications and Experience
Applicants should have:
- A Brevet de Technicien Superior (BTS) or Ordinary National Diploma (OND) in Business Administration, Public Administration, or a similar field from a recognized institution.
- At least 5 years of experience in administrative services or related areas within an international public organization, including experience in contract management and/or contract administration.
- Broad knowledge of internationally recognized procurement standards and international procurement techniques and operations used for contracting a diverse range of goods and services.
- Knowledge of contract law and quantitative methods used to assist in measuring supplier capacity systems.
Age Requirement
Applicants must be below 35 years old. This requirement does not apply to internal candidates.
Key Competencies
Candidates should demonstrate:
- Strong administrative, organizational, interpersonal, listening, and multitasking skills.
- Ability to manage time effectively and meet deadlines.
- Ability to work effectively as part of a team.
- Good judgment and initiative when resolving routine work-related problems.
- Ability to maintain, process, organize, and retrieve accurate information.
- Strong record-keeping and document-management skills.
- Ability to use office software, including spreadsheets, word-processing, and presentation software.
- Proficiency in information and communication technologies (ICT).
- Strong verbal and written communication skills.
- Ability to work effectively with people from diverse cultural backgrounds.
- Knowledge of ECOWAS procedures and operational goals relevant to the position.
- Strong organizational and planning skills.
- Ability to identify mistakes, correct them promptly, and support continuous improvement.
- Fluency in oral and written expression in English, French, or Portuguese. Knowledge of an additional ECOWAS official language is an added advantage.
Assessment Process
The assessment of qualified candidates may include a written exercise and a competency-based interview.
Deadline
5th November, 2026
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Method of Application
Interested candidates should submit the following documents:
- Completed Job Application Form
- Curriculum Vitae (CV)
- Cover Letter
Applications should be submitted as attachments to: b67oagadminasst@ecowas.int
Important Recruitment Information
ECOWAS does not charge applicants for application, processing, training, interviewing, or testing associated with its recruitment processes. Applicants should also note that the organization does not request information about applicants’ bank accounts.
The position is subject to local recruitment under Article 9.3 of the ECOWAS Staff Regulations (revised 2021). Staff in the General Service and related categories are recruited from ECOWAS citizens who are resident in the Member State where the position is advertised.
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